Rules for landlord’s settlement of deposit upon move-out in Denmark

Moving out of a rental property in Denmark requires both tenants and landlords to be aware of the relevant deadlines for reporting damages and deficiencies. These deadlines vary depending on whether the landlord is an individual renting out a single residential unit or a property management company overseeing multiple rental properties. In this article, we will explore the specific timeframes and provide clarity on essential points so that tenants can protect their rights.

Timeframes for Individual Landlords

An individual landlord is defined as someone who rents out a single residential unit. Within two weeks after the tenant has returned the keys and vacated the property, the landlord is obligated to inspect the unit for damages and deficiencies that need to be addressed. During this two-week period, the landlord must prepare a move-out report, which outlines the necessary repairs and restorations. Subsequently, this report must be sent to the tenant.

It’s essential to note that this report serves as documentation for existing deficiencies, repairs, or any damages for which the tenant is held responsible. However, the exact cost of the necessary restorations does not need to be specified in the report.

Timeframes for property management companies

A property management company is defined as a landlord overseeing multiple rental units. Within two weeks after receiving notice of the tenant’s intention to move out, the landlord must arrange a move-out inspection with the tenant.

During this inspection, the landlord will prepare a move-out report, carefully detailing the extent of repairs and deficiencies in the rental unit. If the tenant disagrees with the contents of the report, there is no obligation for the tenant to sign it. The landlord also has two weeks to send the report to the tenant if the tenant is unable to participate in the move-out inspection.

Note on Hidden Damages: Please be aware that there is an exception to the provided deadlines concerning hidden damages or deficiencies. If the landlord discovers damages or deficiencies not mentioned in the move-out report, even several weeks or months after the tenant’s departure, the landlord still has the right to demand payment for addressing these hidden issues. However, the landlord must promptly inform the tenant as soon as the damages or deficiencies are discovered.